THE REALITY OF ENTERING THE U.S. MARKET
Most international businesses arrive in America with a great product or service and no idea what happens next financially. Their accountant in Italy, Germany, Ukraine, or Japan is excellent at what they do — but U.S. GAAP, QuickBooks, IRS filings, multi-state payroll, and shadow payroll are a completely different world.
Every stage of U.S. growth brings a new set of compliance obligations. Miss them, and the penalties are real — and they arrive without warning. Olena Advisory is the one partner that covers every stage, from your very first step of forming a U.S. entity to your most complex expatriate payroll structure.
One firm. One point of contact. Full U.S. financial infrastructure — from day one.
Built for business owners who want clarity
Built for business owners who want clarity
Built for business owners who want clarity
Built for business owners who want clarity
Built for business owners who want clarity
How we support you at every stage
Whether you haven't yet formed a U.S. entity or you've been operating for two years with a team on the ground — there's a stage below that describes exactly where you are.
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Before you start — U.S. company setup Start here
Legal entity, federal tax ID, and seller’s permits — the foundation everything else is built on
Before you can open a U.S. bank account, collect payments, hire anyone, or sell at a U.S. trade show, three things must exist: a U.S. legal entity, a Federal Tax ID (EIN), and — if you sell physical goods — a seller’s permit in the states where you’re selling. We handle the entire process.
WHAT WE SET UP FOR YOU
1
U.S. entity formation — We advise on the right structure and coordinate formation with a registered agent. Timeline: 1–5 business days
2
Federal EIN — Every U.S. entity needs an EIN to open a bank account, hire, and file taxes. Timeline: Same day to 4 business days
3
State seller's permits — Selling physical goods requires a seller's permit for that state. Timeline: 24 hours to 2 weeks
LLC & Corp formationEIN registrationSeller's permitsRegistered agentMulti-state registration
1
You open a U.S. entity
The compliance clock starts the moment you file
The moment your U.S. LLC or Corporation exists, you need a U.S. bank account, a proper chart of accounts, and someone to record transactions from day one. Starting clean — in QuickBooks, structured to U.S. standards — saves you from a painful and expensive cleanup later.
QuickBooks setupChart of accountsU.S. GAAP structureMonthly bookkeepingOpening balance sheet
2
You start selling in the U.S.
Every transaction needs to be recorded correctly — and sales tax obligations appear automatically
Every dollar must be categorized correctly in U.S. format. Sales tax in America is nothing like VAT — it is collected at the state level and triggers registration requirements the moment you cross certain thresholds.
Monthly bookkeepingInventory accountingCOGS trackingMulti-state sales taxAccounts receivable
3
You hire your first U.S. employee — or send someone from HQ
This is where it gets serious — and where we specialize
One person on U.S. payroll changes everything. Now you need federal and state payroll registration, withholding calculations, and year-end filings. If you send an employee from home, you may also need shadow payroll.
Payroll setup & processingShadow payrollForm 941 & 940W-2 & W-3 filingTax equalization
4
Tax time arrives
Federal returns, state returns, expatriate returns — your home accountant cannot file these
Your home-country accountant files your local returns. They do not file your U.S. corporate return. We prepare all of it — year-round, not as a once-a-year scramble.
Federal corporate returnState tax filingsExpatriate Form 1040Tax treaty application
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